Inside Vendors

2023 Vendor Contract Requirements
The vendor will agree to abide by the following:
1. An official Hold Harmless Agreement must be signed and returned by all vendors and workers.
2. The Northeast Florida Fair Association facilities are rented in an “as is” condition.
3. Alcoholic beverages, illegal drugs, and profane language are not permitted on any NEFFA property.
4. Violation of contract or unacceptable conduct of any kind will result in the removal of renters, vendors, and/or persons from the NEFFA grounds.
5. Vendors accept full responsibility for any damage caused to NEFFA property by themselves or anyone under their direction or invitation.
6. Vendors accept full responsibility for any and all injury and/or damage to others caused by themselves or their agents.
7. Persons with special needs must be served by all vendors.
8. Vendors are not given exclusivity of any product or merchandise. Vendors may not sell cotton candy or candied apples. They are exclusively sold by the midway provider. Vendor sale items and menu items will be regulated by the NEFFA. The NEFFA reserves the right to decline or prohibit any exhibit or part thereof, for any reason. The product(s) listed on your Itemization Form are the only product(s) you will be allowed to sell/exhibit during the fair. If you desire to modify this listing, please notify us.
9. Vendors will not sell vulgar or offensive items.
10. Food vendors will not leave food out before or after fair hours. Grease and trash must be discarded appropriately.
11. Parking inside the fairgrounds will not be permitted for vendors. Vendors will receive one (1) parking pass to park along the service road. Vendors can always park additional vehicles in the general parking lots. Vendor vehicles must not be parked inside the fairgrounds. You may unload your vehicle and immediately move your vehicle to the parking areas. All vehicles must be removed two (2) hours prior to the gates
12. opening as per NEFFA insurance. Vehicles not in compliance will be towed. No exceptions. Parking is not permitted in any inside lot without an official NEFFA parking pass.
13. Fair passes are given according to the space rented. Inside vendors will receive twenty-six (26) one day passes for entry into the fair. All workers, family, and friends are required to have a pass or an admission ticket to enter the gate. Passes will be required daily to enter the fairgrounds three (3) hours prior to the gate opening.
14. Vendors are required to purchase all ice from the NEFFA. The cost is $5.00 for a twenty (20) pound bag. Ice must be paid for upon receipt. *Prices are subject to change.
15. Vendors are required to provide a Certificate of Liability Insurance in the amount of $1 million, naming the Northeast Florida Fair Association and Nassau County School Board as additional insured. The certificate must be on file in our office prior to set up. No exceptions. If the vendor requests to be added to the NEFFA insurance send an additional $85 due postmarked by September 1, 2023.
16. CANCELLATIONS: Cancellations must be in writing 30 days prior to opening day. Only the deposit will be returned approximately three weeks after the fair ends.
17. CHECK-IN: Upon arrival vendors should proceed to the fair office for credentials and passes.
18. ELECTRICAL: Vendors are provided with one (1) 110 volt/20 amp electrical outlet.
19. SIGNS & DISPLAYS: Vendors must furnish their own signs, chairs, decorations, etc. All parts of an exhibit must be safely contained inside the rented space at all times. Professional signage is encouraged. Aisles and walkways must remain clear at all times. Vendors will not solicit outside of their assigned space. Nails, tacks, staples, tape, etc. MUST be removed when the booth is taken down. Amendments to the booth must be approved by the NEFFA. Inside vendors are provided with one six foot table.
20. DELIVERIES: Deliveries inside the grounds must be made during the hours of 9:00 am-3:00 pm (Monday-Friday), and 9:00 am-10:00 am (Saturday-Sunday). Vendors are not allowed to block any areas that may impede traffic in any way. All vehicles must be removed two hours before the fair opens to the public. Vendors may make hand deliveries at any time during operating hours, using hand carts or dollies.
21. TAX COMPLIANCE: Vendors must have their tax number or non-profit number posted upon setting up. Vendors are responsible for any applicable federal, state, city, or county taxes that may be levied as a result of their operations or activity.
22. INSPECTOR: The inspector with the Florida Department of Health will be on site on Thursday, October 12, 2023 (time TBA). Vendors must comply with all State of Florida and Nassau County laws, rules and requirements, including the Health Department. Vendors who are non-profit must have their 501c(3) status available to present to the inspector. Vendors who are for-profit must have a $105 money order made payable to DBPR. The inspectors do not accept cash payments or personal/business checks for fees.
23. FAIR HOURS: Vehicles are allowed to enter and exit the fairgrounds through Gate 2. Unattended vehicles inside the gate after the hours listed below will be towed at the owner's expense. Vendors are asked to have their booth cleaned and ready to open when the fair opens daily to the public. NEFFA Staff will monitor the building when the building is unlocked when the fair officially opens and closes. The building will be locked at the posted closing time to protect the vendor's property.